AUTOMATED MAILROOM

How would you like to automate the creation and distribution of documents?

For example, suppliers' invoices in either paper or digital format can be processed within hours saving valuable time and expense in using internal Purchase Ledger data entry resources.

Automated Mailroom

Automated Mailroom is a service that allows you to reduce the costs associated with handling a wide variety of business documents in a secure and safe manner.

Today employees do not think twice about sending Purchase Orders, Price Lists, Contracts, statements by email. Interfacing document automation with business applications such as ERP, CRM enables businesses to speed up processes and reduce human error.

Automated Mailroom consists of the following:

  • Data Capture - paper-based or digital format or a combination
  • Indexing & Error Checking
  • Upload/import file of digitised documents to the client's application
  • Web browser Access 24/7 to sets of business documents.
  • Archiving, Indexing and Retrieval capabilities from KeyStore

HOW DO WE DO IT?

For data capture trust The Paperless Office to use either a scanning service, bureau collection and print service or fax to image to digitise the document depending upon your individual requirements.

Call us to discuss how best we can meet your needs!

APPLICATIONS

These are only limited by your imagination and include:

  • Automating data entry
  • Supplier invoicing
  • Expenses Authorisation
  • Purchase Order processing
  • Good Receipt Notes / Proof of Delivery